For Project Managers ·
What you'll accomplish
You'll use Gamma.app to generate a complete, visually structured presentation deck from a text prompt or outline — turning what used to be a 3-hour PowerPoint session into a 20-minute editing task. This works for project kickoff decks, steering committee updates, executive briefings, and project close-out presentations.
What you'll need
Go to gamma.app and click Sign up free. You can sign up with Google or your work email.
After signup, Gamma puts you directly in your workspace. There's no complex configuration — you're ready to create immediately.
What you should see: A clean workspace dashboard with a + New button and example presentations in the gallery.
Troubleshooting: If you're on a company SSO, use your work email for signup so you can later add teammates to a shared workspace.
Click + New (top-left) and select Presentation from the options (you can also create documents and web pages, but start with Presentation).
You'll be given three creation modes:
For most PM use cases, start with Generate for a new deck or Paste in text if you already have an outline.
What you should see: A text input box asking you to describe your presentation.
In the text box, describe your presentation in 2–4 sentences. Be specific about:
Click Generate outline — Gamma first produces a slide-by-slide outline for you to review before building the full deck.
What you should see: A structured outline listing proposed slide titles and 2–3 bullet points per slide. This takes about 15 seconds.
Troubleshooting: If the outline misses key sections, edit it directly before proceeding. Add, remove, or reorder slides at this stage — it's much easier than after the deck is built.
Read through every proposed slide title. Make these changes now:
When satisfied, click Generate presentation.
What you should see: Gamma builds the full deck in 20–30 seconds, populating each slide with content, formatting, and visual placeholders.
After generation, the deck opens in the Gamma editor. On the right sidebar, click Theme to browse visual styles.
Look for a theme that matches:
You can apply any theme with one click and preview it instantly. If your firm has brand colors, click Customize and enter your hex codes.
What you should see: Your deck instantly re-styled with the new theme, all layouts adapting automatically.
Troubleshooting: If no theme looks quite right, choose the closest one and adjust colors in the Customize panel. Exact brand matching takes an extra 5 minutes but is worth it for client-facing decks.
Now work through the deck slide by slide. Click any text block to edit it. For each slide:
Pay special attention to:
What you should see: Each slide updating in real time as you type. The layout adjusts automatically to fit your content.
Gamma lets you embed live content within slides. Click the + block inside any slide to insert:
For steering committee decks, embed a project health dashboard screenshot or a Gantt table directly in the status update slide.
What you should see: The embedded content appearing inline within the slide, formatted to fit the theme.
When the deck is ready, click Share (top-right). You have three options:
For client-facing decks: use the Share link for initial review, then export to PDF for the formal version you send via email or upload to SharePoint.
What you should see: A shareable link or downloaded file, depending on which option you chose.
Troubleshooting: PowerPoint exports sometimes have layout shifts (fonts, spacing). If the exported .pptx looks wrong, use PDF for sharing and keep Gamma as your live editing source.
Use these as starting points — replace the bracketed details with your actual project information:
Weekly Steering Committee Update:
Create a 10-slide steering committee update presentation for [project name].
Audience: [client CIO, VP of Finance, project sponsor].
Include: executive dashboard (RAG status), accomplishments this period, upcoming milestones, risks and issues with mitigations, budget status, decisions needed today, and next steps.
Project context: [brief description].
Tone: concise, executive-level.
Project Close-Out Presentation:
Create a project close-out presentation for a [X]-month [project type] engagement.
Audience: [client stakeholders and internal leadership].
Include: project summary, objectives vs. outcomes achieved, key deliverables completed, lessons learned, risks that materialized and how they were handled, team recognition, and recommendations for sustainment.
Tone: celebratory but professional.
Executive Briefing (1-Pager Deck):
Create a 5-slide executive briefing for [project name] to update a [C-suite leader] who hasn't been closely involved.
Include: situation summary, what we've achieved so far, current status and health, top 2 risks, and the one decision needed from leadership.
Keep each slide to 5 bullets maximum. Direct and scannable.
Proposal / Pitch Deck:
Create a consulting proposal presentation for a potential engagement.
Potential client: [industry and size].
Problem we're solving: [description].
Our proposed approach: [brief description].
Include: problem statement, our approach and methodology, team, timeline overview, why us (differentiators), and proposed investment summary.
Tone: persuasive, credible, specific.